Case Studies

Systems that closed the gap.

Named clients. Real results. Every number below is from a live system, no projections, no estimates.

12+

Systems built

Industries served

Client churn

Countries: US · UK · AU

12 projects

Residential Cleaning🇺🇸 USFeatured

#3 Google Maps Pack in 2 months.

Trailside Tidy

No local search presence, incomplete GBP, leads that arrived hit a form with zero automation. We built a full GoHighLevel pipeline, integrated BookingKoala, launched Meta Ads, and executed a Local SEO strategy. Lead response dropped from 4–24 hours to under 5 minutes. #3 Maps Pack in 2 months. Zero manual touchpoints across the full pipeline.

< 5 min

Lead response time

Google Maps Pack

Manual touchpoints

Systems BuildMeta AdsLocal SEOIntegrations

Residential Cleaning🇺🇸 USFeatured

All lead sources. One automated system.

Clutch Cleaning

Every lead source, website form, Yelp, Thumbtack, and inbound calls, feeds automatically into GoHighLevel, triggers an instant personalised estimate, and redirects the lead to a pre-filled booking form within minutes. A 10-stage pipeline handles everything from follow-up sequences and job confirmations to post-job review requests, completely hands-off.

10-stage

Automated pipeline

< 5 min

Estimate sent

Manual handoffs

Systems BuildAutomation & AIIntegrations

Sealing & Coating🇺🇸 USFeatured

Lead to signed contract. Same day.

R2 Sealing

Manual quoting process with no follow-up sequence meant signed contracts were slow and inconsistent. We built a full AI estimate follow-up system with automated contract delivery and e-signature workflow inside GoHighLevel. Lead to signed contract achieved same day. The entire sales cycle from first contact to close runs without human intervention.

Same day

Lead to signed contract

100%

Follow-up automation

Manual steps to close

Systems BuildAutomation & AI

Auto & Detailing🇺🇸 US

Fully autonomous. Zero manual touchpoints.

AI MOTOX

Built a fully autonomous GoHighLevel AI pipeline. Zero manual touchpoints across the entire lead management flow. AI handles qualification, objection responses, booking confirmation, and follow-up, the system runs without human intervention across every stage from first contact to booked appointment.

100%

Autonomous pipeline

Staff required

24/7

AI lead response

Systems BuildAutomation & AI

Dental Practice🇦🇺 AUFeatured

Zero downtime migration. Zero data loss.

Women in Dentistry

Fragmented agency-built CRM with duplicate contacts, broken automations, and no practitioner ownership. We executed a full migration into a clean, practitioner-owned GoHighLevel infrastructure. Zero downtime. Zero data loss. Ongoing Meta Ads management integrated from day one. The practice now owns and controls its full marketing stack.

Data loss

Downtime

100%

Client ownership

Migration & RebuildMeta AdsCRM Optimisation

Agency / Chiropractic🇺🇸 US

SaaS infrastructure that scales without chaos.

Pydros AI Marketing

Unstructured GoHighLevel setup with no SaaS mode logic, no snapshot standardisation, and AI tools bolted on without workflow stability. We structured full SaaS mode, white label configuration, snapshot standardisation, AI chatbot and AI voice bot implementation. Scalable SaaS infrastructure now supports agency growth without automation chaos.

SaaS

Mode configured

Chatbot + voice bot

∞

Subaccount scale

SaaS & White LabelAutomation & AI

Service Business🇺🇸 US

AI-qualified leads. Predictable consultation flow.

LeadAdvisor

Inconsistent consultation bookings with no automated qualification or follow-up. We built GoHighLevel workflow automation, database reactivation campaigns, AI chatbot and AI booking automation. Result: a predictable consultation booking flow with AI-qualified leads and significantly reduced manual friction across the full pipeline.

Lead qualification

Predictable

Booking flow

Reactivation built

Automation & AICRM Optimisation

Medical Aesthetics🇺🇸 US

Tight funnel-to-CRM alignment. No generalisation.

RJA Media

Generic CRM pipeline not aligned to specific campaign offers, causing lead leakage and unclear attribution. We built campaign-specific GoHighLevel funnel architecture and CRM pipeline, tight funnel-to-CRM alignment with offer-specific automation and conversion tracking. No unnecessary generalisation across campaigns.

Offer-specific

Funnel architecture

Full

Conversion tracking

Lead leakage

Meta AdsSystems Build

Franchise Platform🇺🇸 US

Self-running referral system. 4 reward tiers.

Gyro Republic

Manual referral tracking with no automated reward delivery, no tier management, and no abuse prevention. We built advanced multi-tier milestone referral automation with 4 reward tiers (10 / 50 / 100 / 1,000 referrals). Non-linear automation flows, abuse prevention logic built in. Self-running referral system scaling without manual oversight.

4 tiers

Reward automation

Manual oversight

Anti-abuse

Logic built in

Automation & AI

Painting Contractor🇺🇸 US

Meta Ads to GHL to Jobber. Zero handoff friction.

Glass Hammer

Disconnected lead capture, manual CRM updates, and no clear boundary between sales and field operations. We built a fully connected Meta Ads → GoHighLevel → Jobber pipeline. Sales and estimating clearly separated. Zero handoff friction between revenue and operations. GoHighLevel positioned as the revenue control layer sitting above Jobber.

Connected

3-platform pipeline

Handoff friction

GHL

Revenue control layer

Systems BuildMeta AdsIntegrations

SaaS / Agency🇺🇸 US

Agency-scale SaaS infra. AI after workflow stability.

Zynova

Unstable GHL setup with AI tools added before core workflows were reliable. We built GoHighLevel SaaS infrastructure and AI automation, scalable subaccount architecture with AI layered only after workflow stability was confirmed. White label configuration and automation guardrails built for agency-scale deployment.

Scalable

Subaccount architecture

White label

Configured

Stable

Before AI layer

SaaS & White LabelAutomation & AI

SaaS / Agency🇺🇸 US

Subaccount logic built for scale from day one.

PalantiaLabs

GoHighLevel SaaS and white label infrastructure with a structured AI automation layer. Subaccount logic designed for scalability from day one, not retrofitted later. AI implemented only after core workflow stability was established and tested. The result: a production-grade SaaS platform that scales cleanly without technical debt.

Day 1

Scale-ready logic

Post-stability layer

Technical debt

SaaS & White LabelAutomation & AI

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Clients

Churn

< 60s

AI response

100%

Follow-up

Recent Activity

Live

WebsiteMarcus T.Booked a recurring jobjust now

ThumbtackAmy C.Estimate sent in 38s1 min ago

GooglePriya S.AI responded in 29s2 min ago

YelpChris B.Follow-up sequence started3 min ago

Live system activityView all case studies